Historic Royal Palaces is a team of people who love and look after six of the most wonderful palaces in the world and their magnificent historical gardens.   

We are recruiting for a Procurement & Contracts Apprentice , giving you a fantastic opportunity to grow and develop your skills whilst working at our historical sites.

To provide support to the Procurement & Contracts team at Historic Royal Palaces with respect to day to day procurement activity across all spend categories (excluding Building Works and Retail Goods for re-sale).

The role requires the provision of flexible levels of support to the Procurement team in respect of competitively tendering lower spends and general ad-hoc contract and commercial advice across all areas of the business, not all directly procurement related.

Maintenance of the contracts database, e-Signature platform, supplier due diligence and e-Tendering Portals are key aspects.

Whilst Studying Towards Your Apprenticeship You Will Also Be

Administration

Team administration support using a variety of Microsoft Packages (including Word, Excel and PowerPoint) to compose and update documents
Manage procurement intranet site; including upload and management of documents
Provide procurement contributions to Finance newsletter
Annually coordinate updating of counter-party risk list
Insurance administration including yearly updates and endorsements and renewal cycle
Arrangement and facilitation of meetings- agendas, minutes and room bookings
Savings log management
Attend monthly Procurement team meetings and provide secretariat duties
Monitor the procurement department email address and insurance email address
Logging/filing final copies of contracts and related documents
File/organise best practice notes and articles
Deal with communications (mostly over the telephone and face to face) with other stakeholders in the business
Database Work
Maintain and report on the procurement contracts database
Maintain the Procurement Activity Plan (PAP)
Research
Research new procurement consortium frameworks and advise e.g. CCS, LUPC
Review procurement policies, strategy and guidance documents
Research legislative changes or best practice update
Systems
Procurement invoice processes and use of financial system E-FIN
Undertake credit checks and update notification facility
Assist and manage the roll out and training of an e-Signature platform
Maintain the e-Signature platform and provide ongoing support to HRP teams
Learn and support the team with the e-Tendering system for increased use in tender exercises
Tender Activity
Assist in researching potential tenderers
Prepare and coordinate signing of non-disclosure/confidentiality agreements
Prepare Invitation to Tenders (ITT), tender timetable and contract documents
Coordinate feedback from stakeholders on tender documents
Manage the issue of ITTs through the online tender management tool
Coordinate communications with tenderers throughout process
Organise site visit and question and answer schedules
Coordinate tenderer reference checks
Coordinate question and answer documents for tenderers and attend sessions
Coordinate and attend tender presentation meetings
Arrange and lead stakeholder meetings
Coordinate signing of contracts and internal approvals
Simple sourcing/best value exercises
Contract Related
Draft and coordinate signing of contract extensions and variations
Creating list of approved standard clauses for use within the procurement team
Arrangement of music and copyright licensing annually

Requirements

More than anything we are looking for potential, but, as this Apprenticeship starts at level 4 we do have a few eligibility requirements:

You must be 18 years old or over on 2nd September 2025. 
Live in UK (resident in country role is based).
You must not have completed a degree or equivalent level qualification in the UK or elsewhere and not already be in full-time education.
Five GCSEs at grade C (or 4) or above, including English and mathematics (or equivalent)

Historic Royal Palaces

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Procurement and Contracts Apprenticeship