Operations Administrator Apprenticeship

Type: Apprentice
Location: Preston, PR4 2DZ

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and
work alongside experienced staff.

What you’ll do at work

End-to-End Process Learning: Gain hands-on experience and a deep understanding of each stage of the production process, supporting with the administration of it.
Presentation and Reporting: Learn to present the acquired information, knowledge and insights to demonstrate an understanding of the operations.
Operational Involvement: Learning each work area and role and the processes involved producing our products, so you can support the managers in delivering the operational plan
Continuous Improvement: Engage in key projects such as data gathering, writing Standard Operating Procedures (SOPs), process improvement initiatives, and customer-specific projects to contribute to the overall efficiency of operations.
Administrative Support: Assist in day-to-day administrative tasks such as scheduling meetings, organising documentation, and maintaining records
Business Operations: Support the business operations team in ensuring the smooth running of projects, managing logistics, and coordinating between departments
Data Management: Handle data entry, analysis, and reporting to help inform decision-making processes
Project Support: Contribute to various projects by supporting project management teams with coordination, scheduling, and communications. Exposure to real-world projects and the chance to make a meaningful contribution to business outcomes
Compliance and Documentation: Ensure all documentation and processes adhere to internal and external standards, including regulatory and compliance requirements
Financial Support: Assist with budgeting, invoicing, and financial reporting, working closely with the finance department to ensure financial records are up to date
Team Collaboration: Work closely with cross-functional teams, to support business operations and foster teamwork

Where you’ll work

The Snackhouse St. Georges Park

Kirkham

Preston

PR4 2DZ

Training

An apprenticeship includes regular training with a college or
other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BLACKPOOL AND THE FYLDE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others’ work. Maintains records and files, handles confidential information in compliance with the organisation’s procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a
college or
training
location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade 9-4 or A*-C)
Maths (grade 9-4 or A*-C)

Let the company know about other relevant qualifications and industry experience you have. They can
adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Analytical skills
Logical
Team working
Patience

About this company

Kepak Group is an Irish company and one of Europe’s leading meat processors. Kepak have a portfolio of market leading brands including Rustlers, Big Al’s, John Stone, Stript Snacks and Celtic Beef. At Kepak, our ambition to grow as a business is equaled only by our ambition to grow the careers and personal satisfaction of our people.

http://www.kepak.com (opens in new tab)

Company benefits

Employee Discount Scheme.
Service-Related Annual Leave.
Educational Assistance/ L&D.
Discounted Meat Products.
Cycle to work scheme.
Employee assistance programme.

KEPAK KIRKHAM LIMITED

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Operations Administrator Apprenticeship