Are you looking for an exciting opportunity to join an award-winning new build and refurbishment contractor based in East Lothian?
Company Overview
Our client is looking for a motivated, detail-oriented, and organised professional to assist the Compliance Manager with key operational and administrative tasks. This role supports essential day-to-day business functions while ensuring adherence to internal policies and external regulations.
Position Summary
This role involves a diverse range of responsibilities, including estate management, health and safety compliance, handling annual business renewals (utilities, vehicles, licenses) assisting with HR and payroll processes, and contributing to process improvement initiatives. They are looking for someone who has experience in business compliance, demonstrates exceptional attention to detail, and excels in organisational and communication skills.
Key Responsibilities
Estate Management
Manage annual renewal schedules for utilities, vehicles, and licenses, ensuring full compliance across all properties.
Coordinate with insurance providers to handle renewals, review policies, manage claims, and address queries.
Maintain accurate records of insurance policies and claims documentation.
Oversee company-owned properties to ensure legal and regulatory compliance, including upkeep, maintenance, tenancy transitions, and record-keeping.
Human Resources
Support the recruitment process, including posting job ads, screening candidates, scheduling interviews, and preparing onboarding materials.
Maintain accurate employee records and manage confidential HR documentation.
Assist in implementing HR policies and procedures, including contracts, leave management, and disciplinary processes via the HR Breathe system.
Administer the company's Apprenticeship Program, including training schedules and grant applications.
Identify trends and create reports for Compliance Manager site visits.
Payroll
Process payroll accurately and ensure timely employee payments.
Handle weekly timesheets for agency workers and update payroll records with new hires, terminations, and employee details.
Collaborate with the finance team to maintain payroll compliance with regulatory and company standards.
Health & Safety
Assist the Compliance Manager in following up on actions from health and safety audits and inspections.
General Administration
Update and maintain internal processes and procedures.
Provide administrative support to the Compliance Manager, Directors, and stakeholders, ensuring timely delivery of required tasks.
Implement and monitor administrative procedures to uphold high accuracy standards.
Key Skills And Qualifications
Proven experience managing complex workloads and meeting deadlines.
Strong risk identification and mitigation abilities.
Background in business administration with a proactive, independent work ethic.
Exceptional attention to detail and high-quality work output.
Knowledge or experience in HR, payroll, health and safety, or insurance management is advantageous.
Flexible and adaptable to changing priorities.
A positive, self-motivated approach with strong problem-solving skills.
Analytical skills with the ability to identify trends and produce detailed reports.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, Outlook); experience with payroll or HR software is a plus.
Familiarity with compliance requirements in HR, estate management, and health and safety.
Benefits
Ability to travel to company sites as required.
Competitive salary up to 30,000 per year.
Inclusion in the annual bonus scheme.
Professional development opportunities within a supportive and dynamic team.
40-hour work week (Monday to Friday).
28 days of annual leave (inclusive of bank holidays).
Pension scheme.
On-site parking.
For more information, please contact Joanna Collett at C&P Recruitment, or for immediate consideration
please apply now.
Construction and Property Recruitment Ltd is a recruitment business which provides work-finding services to
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