Job Description
Together with support from your colleagues: General admin: Answering the telephone, responding to emails, photocopying, stationery ordering, organising meetings & diaries Electronic systems: Accessing and updating of information via the internal NHS systems. Engagement, Marketing and Communications: Make cards Support the designing, planning and involvement of Trust wide engagement activities, such as large-scale events, team-led initiatives, 1 to 1 conversations, electronic/ email or face-to-face campaigns (from understanding the need, naming the initiative, though to analysing the effectiveness). Support the whole process of designing, creating, printing and distribution of engagement & marketing/ promotional literature. Support the use of social media accounts accurately and creatively using inviting language.
Support the development & increase participation of online engagement (Twitter, Typeform, Zoom and Webinars). Support hearing the (UHPT) employee voice; partnering with an array of individuals and teams to connect and understand employee experience. Support completing the feedback loop, using analytical skills to conduct post-event follow-up, reporting and analysis to measure effectiveness and to Support shaping the response (to improve employee experience) based on what is heard through our activities, developing better tools and scalable services for improvement purposes. Understand (and be further curious) and incorporate an equal, diverse and inclusive approach to employee experience.
Be a visionary, seen both internally and externally as a collaborative and inclusive thought partner. To provide support in ensuring that the department complies with all Trust policies & in monitoring compliance across the directorate, as a whole. These duties to include (but not exclusively) the following duties: Administration of the sickness/absence/ annual leave records. Ensure that risks are managed in accordance with Trust procedures.
Ensure that all personnel files are managed in accordance with Trust procedures. Continuing Development To maintain personal and professional development to meet the changing demands of the post this may require undertaking qualifications that are not already specified. To keep knowledge current on relevant Acts and Trust policies in relation to Data Protection, Confidentiality, Freedom of Information, etc Any other duties as required by the Department Policy and Procedure Development To support the development and implementation of HR policies, procedures and guidelines to meet the needs and values of the Trust, and the requirements of employment legislation, NHSE guidance and best practice Influence the People team and other colleagues in the development of workforce information knowledge and practice. Participate, as required, in working groups, presentations and training programmes COMMUNICATIONS & WORKING RELATIONSHIPS To provide face to face, written and verbal communication to all staff working within the Trust Working Relationships Colleagues in the Learning & OD Team Colleagues in the Workforce Team Colleagues in the Recruitment Team Colleagues in the People Team All levels of staff across the Trust Colleagues in other NHS organisations Contracted service providers Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.