Job Description
<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN" "http://www.w3.org/TR/REC-html40/loose.dtd"><html><body><div/><div><div>Salary <div/><div><div>£23,250 - £25,210 </div></div></div><div>Number of jobs available <div/><div><div>1 </div></div></div><div>Detail of reserve list <div/><div><div>12 Months </div></div></div><div>Region <div/><div><div>East Midlands </div></div></div><div>City/Town <div/><div><div>Boston , Buxton , Chesterfield , Coalville , Derby , Grantham , Leicester , Lincoln , Loughborough , Mansfield , Newark-on-Trent , Nottingham , Skegness , Worksop </div></div></div><div>Building/Site <div/><div><div>NMS Ground, First And Second Floors Burdett House, DE1 1JP, NMS Markham House, S40 1TG, NMS NPS SKEGNESS PROBATION OFFICE, PE25 1TF, NMS The Municipal Building, PE21 8QR, NMS Unit C, Nottingham One, NG1 7HG, NPS 12 SOUTHFIELD ROAD LOUGHBOROUGH, LE11 2HZ, NPS 2 COBDEN STREET LEICESTER, LE1 2LB, NPS 27 LONDON ROAD COALVILLE, LE67 3JB, NPS 8 CORPORATION STREET LINCOLN, LN2 1HN, NPS ARRIVAL SQUARE MANSFIELD, NG18 1LP, NPS BUXTON CHESTERFIELD HOUSE BUXTON, SK17 6DH, NPS DERWENT COURT DERBY, DE1 2FZ, NPS GRANGE HOUSE GRANTHAM, NG31 6NZ, NPS PROBATION OFFICE NEWARK, NG24 1JR, NPS PROBATION OFFICE WORKSOP, S80 2AS </div></div></div><div>Grade <div/><div><div>Other </div></div></div><div>Organisation Grade for HMPPS <div/><div><div>NPS Pay Band 2 National </div></div></div><div>Post Type <div/><div><div>Fixed Term </div></div></div><div>Duration of appointment <div/><div><div>up to 12 months </div></div></div><div>Working Pattern <div/><div><div>Full Time </div></div></div><div>Role Type <div/><div><div>Administration / Corporate Support </div></div></div><div>Will the successful applicant have line manager responsibilities? <div/><div><div>No </div></div></div><div>Job description <div/><div><div><p><b>Overview of the job</b></p><p> The post holder will be a member of the wider HMPPS Learning and Development (L&D) team but will be based within the National Probation Service (NPS). For day to day and line management purposes, the post holder will report to the Divisional Training Manager or their Deputy.</p><p> The post holder will provide administrative support to aid in the delivery of probation qualifications at a local level and coordinate associated L&D activities.</p><p> Regular communications with Divisional hubs, members of the Divisional Training Team and national colleagues to support effective and efficient registration of learners, certification claims, preparation for External Quality Assurer inspections and providing resources for effective training delivery.</p><p><b> Summary</b></p><p> Manage all aspects of administration and co-ordination to support the divisional training team in providing Probation qualifications and L&D activities.</p><p> Acting as the primary point of contact and assisting in the day to day administration of the divisional training team. Key tasks will include the provision of advice to staff regarding L&D activities, producing data/management information, organising meetings, diary coordination, and compilation of correspondence and documents.</p><p> This role will be based within a Divisional Training Team.</p><p><b> Responsibilities, Activities & Duties</b></p><p> The job holder will be required to carry out the following responsibilities, activities and duties:</p><ul><li>Provide general administrative support for the Divisional Training Team including photocopying, typing, amending and processing documents, minute taking and responding to queries using an understanding of Probation service delivery.</li><li>Act as a Local Training Coordinator to administer training events on HR systems, ensuring that learner records are up to date and produce reports as required.</li><li>Liaise with other L&D teams to organise appropriate venues for local and national training and monitor take up of training delivered by the Divisional Training team.</li><li>Analyse training attendance/completion information to produce reports as specified by the Divisional Training Manager to assist in deploying HMPPS L&D resources to meet the requirements of the division. Information needs to be distributed and cohesive to assist clusters in meeting their L&D requirements.</li><li>Provide assistance to business managers and divisional hubs to aid in promoting attendance in the divisions and provide advice on learning and development activities. Aid the development of others in building their knowledge the L&D offer.</li><li>Maintain divisional records on behalf of the National Centre and adhere to nationally agreed practices to utilise the eportfolio system to register learners on qualifications.</li><li>Provide the Divisional Training Manager and National Centre with updates on learner progress and claim certificates for completions and national census information to inform invoices.</li><li>Liaise with the National Centre to prepare for External Quality Assurance inspections and maintain Awarding Body compliance with all administrative activities.</li><li>Develop and maintain comprehensive and up-to-date electronic and manual filing systems which support the team and be effective in storing and retrieving key data.</li><li>Co-ordinate and schedule national and locally administered learning events including producing timetables of upcoming training and communications to staff.</li><li>Create and maintain relevant databases and ensure they contain accurate data, liaising with appropriate staff as necessary and routinely quality assuring them – this can include restricted or confidential information.</li><li>Contribute to the continuous improvement of administrative systems, process and workflows to ensure the team meets its targets.</li></ul><p> The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.</p><div> An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.<br/> <br/> <b>Behaviours</b><br/> <br/> <ul><li>Managing a Quality Service</li><li>Working Together</li><li>Delivering at Pace</li><li>Changing and Improving</li><li>Making Effective Decisions</li></ul><br/> <b> Essential Experience</b><br/> <br/> <ul><li>Previous administration experience, and experience of providing a wide range of management support activities</li><li>Proficiency in use of Excel in order to produce spreadsheets and present data in an accessible format</li><li>Evidence of providing support and assistance to colleagues in delivering a quality service.</li></ul><br/> <b> Desirable</b><br/> <br/> <ul><li>Experience of effective communications</li><li>Experience of making successful critical decisions</li><li>Operational experience of working in a Probation setting</li></ul><br/> <b> Technical requirements</b><br/> <br/> <ul><li>NVQ Level 2 or equivalent</li><li>RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced</li></ul><b> Desirable</b><br/> <ul><li>GCSE Grade A-C in English and Maths (or equivalent)</li></ul><br/> <b> Ability</b><br/> <br/> <ul><li>Microsoft: Word, Excel, Outlook and PowerPoint (or equivalent i.e. Lotus Notes)</li></ul></div> </div> </div></div><div>Additional Information <div/><div><div><p><b>Working Arrangements & Further Information</b></p><p> The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.</p><p> For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.</p><p> Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.</p><p> Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.</p><p><b> Benefits</b></p><p> The MoJ offers a range of benefits:</p><p><b> Annual Leave </b></p><p>Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis</p><p><b> Pension</b></p><p> The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit gmpf.org.uk for further information.</p><p> Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.</p><p><b> Training</b></p><p> The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.</p><p><b> Networks </b></p><p>The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.</p><p><b> Eligibility</b></p><p> All candidates are subject to security and identity checks prior to taking up post</p><p><b> Support</b></p><ul><li> A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.</li><li> Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.</li><li> For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at childcarechoices.gov dot uk/.</li><li> Paid paternity, adoption and maternity leave.</li><li> Free annual sight tests for employees who use computer screens.</li></ul><p><b> Working for the Civil Service</b></p><p> The Civil Service Code sets out the standards of behaviour expected of civil servants.</p><p> We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order</p><ul><li> To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries at gov.sscl dot com);</li><li> To Ministry of Justice Resourcing team (resourcing-management-office at justice.gov dot uk);</li><li> To the Civil Service Commission (details available here)</li></ul><p> As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.</p><p> You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.</p><p> For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.</p><p><b> Diversity & Inclusion</b></p><p> The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. </p></div></div></div><div>Interview dates <div/><div><div>TBC </div></div></div><div>Closing Date: <div><p>30/10/2024, 23:55 hours.</p> </div></div><div>Contact information <div/><div><div>If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries at gov.sscl dot com. Please quote the job reference - 91220. </div></div></div><div>Success Profiles <div><p>Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please <b>click here for further guidance</b>.</p> </div></div><div>if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries at gov.sscl dot com) in the first instance </div><div/><div><div><div><div><p>We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.</p><br/> </div><div><div><h3 class="jobSectionHeader"><b>Application form stage assessments</b></h3> <div/><div><div><div><b>Behaviours</b> </div><div>Working Together - 250 word limit </div><div>Managing a Quality Service - 250 word limit </div><div>Delivering at Pace - 250 word limit </div><div><b>Experience</b> </div><div>CV </div><div>Statement of Suitability - 500 word limit </div><div><p><b>Use of Artificial Intelligence (AI)</b></p><p> You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.</p><br/> </div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Interview stage assessments</b></h3> <div/><div><div><div>There is 1 interview stage for this vacancy. </div><div><b>Behaviours</b> </div><div>Working Together </div><div>Delivering at Pace </div><div>Changing and Improving </div><div>Making Effective Decisions </div><div>Strengths may also be assessed at interview but these are not shared in advance. </div></div></div></div></div></div></div></div><div>Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order. </div><div><p><b>A Great Place to Work for Veterans</b></p><p> The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.<br/> For further details about the initiative and eligibility requirements visit : gov dot uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans</p> </div><div><p><b>Redeployment Interview Scheme</b></p><p> Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.</p><p> MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.</p> </div><div/><div><div><div><div><p>This job is broadly open to the following groups:</p><ul><li>UK nationals</li><li>nationals of the Republic of Ireland</li><li>nationals of Commonwealth countries who have the right to work in the UK</li><li>nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) gov dot uk/settled-status-eu-citizens-families</li><li>nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)</li><li>individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020</li><li>Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service</li></ul><p> Further information on nationality requirements (opens in a new window) gov dot uk/government/publications/nationality-rules</p></div></div></div></div></div></body></html>
