Details Reference number 361187 Salary £35,290 The post does NOT offer relocation expenses (move of home, excess fares or temporary transfer). Plus excellent Pension and Benefits. A Civil Service Pension with an employer contribution of 28.97% Job grade Higher Executive Officer Contract type Permanent Business area MOD - Navy - MOD - Navy Director Strategy and Policy Type of role Estates Finance Health and Safety Procurement and Contracts Management Working pattern Flexible working, Full-time, Job share, Part-time Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location HMS CALEDONIA, Bldg 3031, Hilton Road, Rosyth About the job Job summary The Infrastructure Site Services Manager (SSM) is responsible for all Quartermaster Service Delivery matters arising at HMS Caledonia and Management of site-based infrastructure matters affiliated with the role of Senior Infrastructure Delivery Asset Manager (SIDAM) as an integral part of Navy Command’s wider Director Naval Service Infrastructure Team. The primary role is to promote site services and to locally lead on Navy Command’s partnership with Defence Infrastructure (DIO RD SNI) and MMO/Mitie (IP) on Hard facility Management to project manage, challenge and deliver reactive and pre-planned maintenance. This position is advertised at 37 hours per week. Job description The SSM/SIDAM is reports to Head of Infrastructure (HoI), whom is directly responsible to Head Of Establishment (HoE) for ensuring safe and efficient control of tasking associated with Quarter Master (QM) and Barrack Master functions, the line management of staff and collaboration with Military and Civilian Lodger Units and Industry partners on Site Infrastructure matters to support day to day delivery of services at HMS Caledonia. Site Infrastructure works (also known as) Hard Facilities Management (HFM) activity is delivered by our industry Partner (Mitie) using the Future Defence Infrastructure Services (FDIS) contract. This post heads a site management team to safeguard effective day to day management of the site and promote compliance with this contract. Responsible for HMS Caledonia Defence Accommodation Stores (DAS) allocated in year budget, to plan deliver and execute additional works that shall enhance the lived experience to all service personnel offset against Rosyth RN support activities, tactical and strategic priorities. In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service. Person specification Being the Establishment focal point for all (FDIS) for Hard FM Regional Delivery Contract and Infrastructure, Planning, Exploitation and Execution matters. Collaborating daily with Building Custodians, Facility and Senior Facility Managers, essentially as the delegated authority on behalf of Head of Infrastructure, reporting direct to Head Of Establishment. Publishing Business Cases and Statements of need, providing rough order costs to consider VFM again Navy Balance of investment. Management of all billable infrastructure related works and agreed Change Infrastructure Delivery Plans (CIDP) related to activities (for an annual works budget >£1m) and ensuring: Lines of communication are maintained between both contractors and RN Stakeholders alike. Collaboration with Mitie Site Delivery Manager to ensure that works are completed on time and to the relevant standard. Statements of need (SON) are accurately articulated, promulgated and monitored accordingly – seeking financial authority. Tasks are closed out in line with contracted response times. Escalating as necessary for response time breaches and failures. Billable Works are adequately captured, loaded, and tracked until task completion on project management database. Billable Works Financial Records (estimated and ascertained costs) are regularly reviewed, with forecasts updated to produce accurate and regular assessments of budgetary outturn against delegated resource controls. External requirements are reported to the help desk and monitored accordingly. All records and documentation are maintained and archived accordingly. To lead on the regular development of site-based Annual Budget Cycle (ABC) Submissions, including the development of detailed programmes of work, using data from Facilities Condition Management (FCM) site priorities and any other local information available. The development of all required approvals cases for low level tasks below a value of £4M and including the need to develop Minor Programme (billable works) Business Cases as required. Attendance and provision of authoritative contribution at Site Infrastructure Monthly Meetings (SIMM), joint chaired by SFM and HoE representative. In alignment with Navy Command (NC) priorities, deconflicting as necessary to meet operational needs. Operating as Finance lead for site Operating Costs and Defence Accommodation Stores (DAS) Budgets. Senior Management in the delivery and governance of key Site Service Team outputs for key services such as Incoming/Outgoing Mail, Procurement, Stores, Gym and other infrastructure capabilities. Tactically collaborate with Head of Infrastructure and Health and Safety Adviser (HSA) to promote safe systems of work and work strategically to govern and review plans and standards for essential environmental areas requiring Asbestos, Legionella, Electricity, Gas, Water and DSEAR Management protocols. Line Management responsibility for one Executive Officer (EO), Countersigning Manager responsibility for 3 other staff and task management lead for 4 further Barrack Team Operatives. Behaviours We'll assess you against these behaviours during the selection process: Leadership Managing a Quality Service Changing and Improving We only ask for evidence of these behaviours on your application form: Leadership Benefits Alongside your salary of £35,290, Ministry of Defence contributes £10,223 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference. This job role is not suitable for hybrid working and is Establishment based with offering a blend of informal, non-contractual and voluntary alternative work patterns, striking a balance of attendance in the workplace based on business assessment of where the work is best done. If you are successful, any opportunities for alternative working will be discussed with you prior to you taking up your post. Navy Director Strategy and Policy prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain an acceptable work/life balance. Other benefits for Navy Command civil servants include: 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service · A very competitive pension scheme Personal & professional learning and development tailored to your role An environment with flexible working patterns. Access to a confidential, professional support service Discount schemes Enhanced maternity, paternity, and adoption leave Special paid leave to volunteer up to 6 days a year and a Civil Service pension with an average employer contribution of 27% HMS CALEDONIA also offers a range of on-site facilities including a gymnasium, Squash Courts and Multi User Games Area (MUGA), on site catering facilities and plenty of car parking space. In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role. An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact. Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 - 7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree. Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship. Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way. Successful candidates can discuss their development options with their manager when in post. Expenses incurred for travel to interviews will not be reimbursed. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. This vacancy is using Success Profiles, and will assess your Behaviours and Experience. Where a large number of applications are received, the sift will be conducted based on your suitability statement and the Leadership behaviour only. The suitability statement should be no more than 500 words and must explain how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the essential criteria in the person specification. During the Sift stage, candidates will be assessed against the following behaviours; Leadership During the Interview stage, candidates will be assessed against the following behaviours; Leadership Managing a Quality Service Changing and Improving When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. Feedback will only be provided if you attend an interview. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk . As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Mr Paul Smyth - Head of Infrastructure Email : paul.smyth421@mod.gov.uk Telephone : 01383858400 Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.
