Level 3 Business Administrator Apprenticeship - Hallsville Primary School
About The Employer
Hallsville Primary School is a top performing primary school situated in Canning Town. The school is a founding member of the 'Agate Momentum Trust'. The Trust aspires to provide it's pupils with a world class education.
Senior leaders have researched and implemented the latest most effective practices from around the UK and across the globe in order to provide the children in the Trust with a broad, balanced and ambitious curriculum that puts the child are the heart of their curriculum and learning.
About The Role
Key details:
- Working week: Monday to Friday, 8.30am to 4.30pm, 35 hrs per week (Term-Time only)
- Wage: £27, 729 per year
- Location: Radland road, Canning Town, London, E16 1LN
- Apprenticeship Standard: Level 3 School business Administrator
- Duration: 16 months
Overview Of The Role
We are seeking a proactive and professional individual to provide efficient administrative support and reception duties at our school. The successful candidate will deliver a courteous and professional service to all users, demonstrating strong interpersonal skills and an awareness of diverse needs. You will be expected to stay informed about school services, activities, and events. Reporting to the School Business Manager, this role requires excellent communication and organisational abilities to support the smooth operation of the school.
Key Responsibilities
- To provide day to day reception cover
- To remain professional at all times
- To ensure sensitive information is handled with care whilst maintaining confidentiality at all times - GDPR
- To ensure school security measures are adhered to by operating the various control mechanisms in place. This includes responsibility of ensuring ID is checked for all visitors, passing on any ID paperwork for supply teachers to the line manager. Any concerns must be reported to the line manager in the first instance.
- To ensure all visitors are greeted in a prompt, professional and welcoming manner dealing sensitively with a wide range of issues. Being able to deal with any conflict effectively and with minimum of fuss. Ensuring the appropriate people are informed of any conflict which may arise.
- To provide assistance when required to staff and visitors attending meetings at the school, this may include taking them to and from the meeting place and/or organising refreshments etc.
- To deal with enquiries, either face-to-face or by telephone, from parents, staff, pupils and other stake holders
- To register users attending school activities using the school’s computerised data base
- To answer all telephone calls in a courteous and timely way, including redirecting calls efficiently and passing on messages via email
- In the event of an emergency evacuation, to follow all procedures laid out in the evacuation plan and assist the school in clearing the building
- To undertake a range of admin duties including word processing, spreadsheets, faxing, photocopying, filing, collation and distribution of documents including mail merge, processing of correspondence and general clerical duties
- To give advice to parents about services and activities and sign posting as appropriate
- To update publicity on reception and on display boards
- To maintain and update waiting lists
- To engage actively in regular school meetings with the administration team, meeting any actions and deadlines agreed
- To distribute book start packs
- Any other duties as required by the line manager / head teacher, in line with the grading of the post
Apprenticeship Summary
- You will work towards your Level 3 School Administrator qualification across a total duration of 16 months!
- Training provider: LMP Group: https://lmp-group.co.uk/
- All online/remote learning, no classroom or college day release
- An allocated tutor will support you throughout the apprenticeship!
About The Candidate
Skills & Personal Qualities Required:
- A flexible approach to working
- Well presented
- Good attendance record
- Ability to undertake routine clerical tasks
- Ability to type
- Excellent written and verbal communication
- Proven experience of using ICT
- Experience of general office working
- Experience of working in an education setting
Qualifications Required
- GCSE or equivalent English (Grade 4) essential
- GCSE or equivalent Maths (Grade 4) essential
Apprenticeship Overview
This course is delivered through Articulate Rise, this flexible School Administration training programme features 11 expertly designed modules, covering vital topics such as project management, planning/organisation and presentation skills.
The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.
- Milestone 1. The Organisation - (Aims, Values, Policy)
- Milestone 2. IT Skills - (Systems, Record and document production, Financial processes and Professionalism and productivity).
- Milestone 3. Communication – (Verbal, Digital, Social Media, Stakeholder Management, Problem Solving, Integrity and Productivity)
- Milestone 4. Continuous Improvement – (Processes, Coaching and Developing others, Decision Making, Quality and Responsibility).
- Milestone 5. Project Management – (Project Lifecycle, business fundamentals: Finance, Change, PESTLE, leading a project).
- Milestone 6. Preparation for End Point Assessment
Next steps & Pre-employment checks
- (Permitting you’re eligible for the role) Please expect to receive contact from our LMP Education Recruitment team, to discuss your application further.
- Additionally, please be aware that upon a successful offer of employment, DBS checks and references will be obtained as part of your enrolment.
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